Session Agreement


Please complete the form below to reserve your session. Both this form and your session retainer is required to guarantee your reservation. Read the form carefully before completing, and be sure to print a copy for your records, as this will serve as your official session contract. If you have any questions, please contact Anna by emailing to or by using the contact form.

Thank you for choosing Anna Arcos as your photographer!


Session Agreement & Model Release

Anna Arcos Photography Session Terms and Conditions

Session reservations are confirmed upon payment of the non refundable deposit in the amount of $100. 

Session fees include immediate family only (up to 6 people). Additional people is an extra $25/person. 

There is a fee of $1/mile for session locations farther than 20 miles from the 60585 area. 

Session previews will be available within approximately two weeks of each session date. Online proof gallery will be available for 10 days. Portrait order must be placed within that period. There will be a fee of $25 per week to republish online gallery after 10 days, or to extend it past the expiration date. Print orders will be ready for you approximately 2-3 weeks after payment for your print order is received. Some custom products may take longer. Due to the nature of custom photography, all sales are final. Anna Arcos Photography does, of course, guarantee that the portraits you receive meet the highest standards and want you to be more than pleased with your images.

No part of any order, including previews, will be delivered until the balance is paid in full. Sales Tax will be applied to all orders.

If, in the opinion of the photographer, inclement weather or other adverse conditions prevent the creation of a portrait meeting the artistic standards of the photographer, photographer may elect to use an alternate location or to reschedule the portrait.

If the Photographer cannot perform this Contract due to fire or other casualty, strike, act of God, or other cause beyond the control of the parties, or due to Photographer’s illness or emergency, then the Photographer shall return any deposit or pro-rated session fee to the Client but shall have no further liability with respect to the Contract. This limitation on liability shall also apply in the event that photographic materials are damaged in processing, lost through camera or media malfunction, lost in the mail, or otherwise lost or damaged without fault on the part of the Photographer. In the event the Photographer fails to perform for any other reason, the Studio/Photographer shall not be liable for any amount in excess of the retail value of the Client’s order.

The Photographer reserves the right to use images created under this contract for advertising, display, publication or other purposes. The Client signing this contract warrants that he or she has actual authority to agree to the use of the likeness of all persons included in the portrait in this manner and shall indemnify and defend the Photographer in the event of litigation arising out of such use. Negatives, digital files and previews remain the exclusive property of this Photographer.

The charges in this Contract are based on the Photographer’s Standard Price List. The prices in effect at the time of the session reservation will apply for all sessions included in this Contract, for a period of 60 days past the session date. Any and all future orders shall be charged at the prices in effect at the time when the order is placed.

Images will be kept on file for 12 months from the date of creation for additional reprints at a later date. The current minimum reprint order requirement will apply. 

Waiver of liability: client expressly releases the photographer, her employees and agents from all claims, damages, and liabilities that may result from accidents or incidents that occur during the portrait session. This waiver of liability includes waiver of any claim that may be a result of negligence.

This Contract incorporates the entire understanding of the parties. Any modifications of this Contract must be in writing and signed by both parties. The person signing this contract agrees to act as a representative of all people photographed, and represents their agreement to these terms and conditions.


Copyright Information

NOTICE OF COPYRIGHT: It is ILLEGAL to copy or reproduce these photographs elsewhere without Photographer’s explicit permission. Violators of this Federal Law will be subject to its civil and criminal penalties. Likewise, clients cannot authorize any reproductions of the images, whether it is for commercial or personal use. That is to say, clients are not allowed to scan, print or send images through the internet or use images for photographic competition or display. Clients are also not authorized to save images from web preview gallery for any purpose. Clients are in no way authorized to allow any third party to scan, copy, or otherwise reproduce these images.


Name *
Address *
Phone *
Session Date (subject to availability) *
Session Date (subject to availability)
Please type your full legal name in the fields below to serve as your digital signature on this agreement.
Todays Date *
Todays Date